SERVICES

Step-up to YOUR NEXT LEVEL:

TRANSFORM YOUR PASSION INTO PROSPERITY

 

What is YOUR big picture?

 

What’s your grandest vision for your life? The life you don’t need to take a vacation from.

Your business is a big part of that life and it's success can help deliver your vision. To ensure that success you need:

  • Dream

  • Desire

  • Determination

  • Destination - defined as YOUR vision of Sustainable Prosperity.

 

Sustainable Prosperity is being able to maintain and defend your state of prosperity, an outcome of your success which may include recognition, being able to continually improve, time-rich to pursue opportunities (both personal and commercial), and profitable with financial reserves to be resilient and build personal financial security.

Our services focus on how you can achieve your Sustainable Prosperity.

YOU'RE NOT LIKE "EVERYONE"

You're a small architectural, design or project-business, passionate and committed to your clients and their projects - with your unique creativity - but never enough time or paid enough, for that talent and commitment.

You're striving to make a success of your business.

...AND WE'RE NOT FOR EVERYONE

We get it and we're here to help you make a thriving success of your business.

 

We are a bespoke small project-business advisory ONLY, with a very special focus and skill set.

 

Unlike most other Business Advisory Firms - we're not trying to be your book-keepers or accountants, your social media marketeers, website developers, graphic designers, insurance brokers, IT support or any other specialist technician. They're all important to fix bits on the bus - but want to help you drive it.

 

We work exclusively with the leaders of small architectural, design and project-businesses to assist them step-up to their Next Level and transform their passion into prosperity. To be successful and resilient, through ON-business simplicity, rigour and measurable improvement.

 

So they can focus on their passion for projects without stressing about the business imploding around them.

We are Pareto Pragmatists that focus on the 20% of time and effort that will deliver 80% of improvements and benefits across all ON-business functions, to take the stress and anxiety out of your business.

It is a holistic approach to seeking success, not perfection.

“There will NEVER be enough time to work ON your business. It has to be prioritised as one of your top projects. You set it up as a project and schedule it like any other project. 

You have to work on it every month.” Greg Branson (revised)

 

We work with you to...

STEP-UP TO YOUR NEXT LEVEL

This is a project, and like all your projects it follows a defined methodology with recognised phases.

 

Phase 1 - Initiation: Allows you conduct your due diligence and understand the benefits of the big picture to you can make the necessary commitments to time and cost to transform your business.

 

Phase 2. Planning: The NEXT LEVEL PROGRAM covers the strategy of 'Why' which explains the purpose and benefits, and the 'What' which outlines the scope of what needs to be done and is delivered over three stages and 13 sessions.

POSITION - Stage 1: Defines your business’s position now, and what you want it to be in the future.

 

SIMPLIFY - Stage 2: Create the tools and techniques needed to simplify your ON-Business functions.

 

IMPROVE - Stage 3: Take action, using the tools and techniques from Stage 2 to create and implement the improvements that simplify your ON-Business functions.

 

Each Stage is broken into specific Sessions - but it’s not a ‘cookie-cutter’ delivery where one size will fit all. It’s delivered 1:1 because it will be affected by your unique position including: types and scale/complexity of projects, where you sit on the Project-Totem Pole regarding project/client control, your organisational maturity, your need for business scalability and other influences.

Each session in the program consists of:

1.   Inputs (pre-workshop tasks),

2.  Workshop a one hour 1:1 and

3.  Outputs (documentation created either during or post workshop).

4.  Review and Revision (outputs will be reviewed for further suggestions/iterative improvements).

NB: If you’ve already implemented a robust solution (and the rigour to make it work) for any item in a Session, we’ll tick-that-box and move on.

To minimise the cost to you, all sessions are delivered through Zoom video conferencing (on-site delivery can be requested, and if mutually agreed, will include travel time and costs), however, Simon is always keen to catch-up informally for a coffee, and chat about what’s happening in your world.

Phase 3 - Execution: This is the 'How' part for your agreed scope from Phase 2 - Planning, it's where you create, develop and implement your systems, synergies, tools, processes and procedures that pragmatically deliver the step-up to YOUR NEXT LEVEL.

Phase 4 - Monitoring and Controlling: 'What gets measured gets done' so monitor and report on the performance of improvements across all business functions with agreed KPI (which may be quantitative and/or qualitative). Control performance deviations with Exception Management and continual improvements.

Click here to download our Services Offer and Rates.

POSITION - Stage 1

Define your business's position now, and what you want it to be in the future

SUSTAINABILITY - Session 1.1

Calculate if your business is financially sustainable – and what to do if it’s not.

Simply surviving requires commercial sustainability - the ability for your project-business to maintain and support itself over the long term. Your financial sustainability is central to this big picture.

3 out of 4 small architectural, design and project-businesses are NOT commercially sustainable and 2 of those DON’T know it, because they can disguise it for the short term – but you can’t defy financial gravity for ever.

The TIPPING POINT - Session 1.2

Identify which improvements will significantly change your profitability.

Are you frustrated that having thrown everything you have into your projects, hasn’t converted into the profitability you’d hope to achieve? At what point does striving to succeed transform into thriving with success?

What if you could simply take control of what’s required to make that transformation?

The good news is that small improvements can make a big difference to your profitability.

PROSPERITY - Session 1.3

What do you want your business to look like once you’ve developed it?

The most common mistake made by leaders of small architectural, design and project-businesses, is failing to define what they want their success to look like in the future - because if it’s not defined, there can’t be a plan to get there.

Did you realise that more than 80% of small project-businesses, like yours, are also crippled by this indecision? Nothing is done about it and the business keeps rolling along, striving to meet short-term objectives – like just staying in business. It’s a hand-to-mouth existence, not a solution.

Direction is more important than speed.

Stop going nowhere fast.

SIMPLIFY - Stage 2:

Create the tools you need to simplify your business

'Simplicity is about subtracting the obvious and adding the meaningful' Maeda

ORGANISE & REDUCE - Session 2.1

Organisation makes a system of many appear fewer (J.Maeda).

For most small project-businesses the creation and development of ON-Business functions has been ad hoc, inconsistent and confused. This confusion creates complexity and inaccuracy, resulting in lost time, anxiety and stress.

The simplest way to achieve SIMPLICITY is through thoughtful reduction (J.Maeda).

Do you and your team know exactly what you have (and how to use it) to manage all the different activities in your business? Or have people been creating, naming and storing stuff “their way” or worse – wasting time re-creating something that already exists.

Thoughtful reduction is the removal of the unnecessary and the non-contributing, to be determined by testing it against the values of relevance and the G.A.P.P. disciplines of Governance, Assurance, Performance and Prosperity. If it’s not contributing, then archive or delete it.

PRIORITISE & TIME MANAGEMENT - Session 2.2

Priorities simplify the process of delivering the greatest value from the finite resources available.

The one thing you know for certain is that the non-chargeable time allocated to managing your business needs to be minimised - but productive.

Seek success, not perfection. Applying Pareto's Principle, focus on the 20% of the effort required to deliver 80% of your defined success. Grab the low hanging fruit! 

Savings in time feel like SIMPLICITY (J.Maeda).

Do you feel overwhelmed that there's never enough time to get everything done? If you're providing a service, then time IS money.

 

Yours is an infinite job, but you only have finite time available. You can’t manage an infinite job by just adding more and more hours. You need to change the way you think about and manage your time and your work.

SYNERGIES & SYSTEMS - Session 2.3

Integrating systems create synergies that simplify the whole and create a value which is greater than the sum of its parts.

Are you frustrated with your team not doing things the way you want them done, and then having to re-do it? Are you fed-up with the time and energy lost, having to re-enter, double handle or track down/transfer/compile existing information?

Systems integration involves integrating existing, often disparate systems in such a way "that focuses on increasing value to the client" (e.g., improved service/product quality and performance) while at the same time providing value to the company (e.g., reducing operational costs and improving response time).

IMPROVE- Stage 3

This Stage is based on your GAPPSystem baseline and is provided as a ‘developed-with-you’ process, using the Outputs from Stage 2, to create and implement the requirements needed for each ON-Business function. The scope of each session will be customised after Stage 2 is completed.

IMPROVE BUSINESS MANAGEMENT - Session 3.1

Business Management, Leadership and Culture are overarching functions for the entire organisation and business, setting the mission, vision and values that will be used to test all initiatives and actions. It’s responsible for top-down strategy and responsive to bottom-up tactical outcomes. This is where all other functions are integrated with weighted importance.

IMPROVE QUALITY MANAGEMENT SYSTEMS - Session 3.2

Quality Management Systems are a collection of business processes focused on consistently meeting client requirements and enhancing their satisfaction. It is aligned with an organisation's purpose and strategic direction (ISO9001:2015). It is expressed as the organisational goals and aspirations, policies, processes, documented information and resources needed to implement and maintain it, converging with sustainability and transparency initiatives.

IMPROVE FINANCIAL MANAGEMENT - Session 3.3

The efficient and effective management of money (funds) both income and expenses, in such a manner as to accomplish the objectives of the organisation. It is the specialised function directly associated with the top management, monitored and controlled on a weekly basis with specific Management Accounts including Earned Value Management and cashflow projections.

IMPROVE MARKETING MANAGEMENT - Session 3.4

Marketing management is the process of developing strategies and planning for a product or services, to reach the desired customer segment, to create awareness of what is offered and bring the client to you and engage your sales process. Marketing is not sales.

IMPROVE RESOURCES MANAGEMENT - Session 3.5

The efficient and effective development of an organisation's resources when they are needed. Such resources may include human skills, facilities, support services and information technology (IT). 

IMPROVE KNOWLEDGE MANAGEMENT - Session 3.6

The process of creating, sharing, using and managing the knowledge and information of an organisation. It refers to a multidisciplinary approach to achieving organisational objectives by making the best use of knowledge. Knowledge management efforts typically focus on organisational objectives such as improved performance, competitive advantage, innovation, the sharing of lessons learned, integration and continuous improvement of the organisation.

IMPROVE PMO and SALES - Session 3.7

The Project Management Office (PMO) is required if you're intending to do more than one project. It's a management structure that standardises the project-related governance processes and facilitates the sharing of resources, methodologies, tools and techniques. As the PMO controls the availability and allocation of resources across all projects, as well as meeting the obligations of any project-related contracts/agreements, it is appropriate for the PMO to prepare and submit any RFP for new projects.

© 2019 by Practically Partners

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'Quattro Building' Ground Floor

4 Daydream Street

Warriewood

NSW 2102

 

Ph: +61 417 653 670